In a training situation, participates in the daily coordination of accounts payable. Processes invoices for payment in an accurate, timely manner. Prepares transactions and enters into automated information system. Performs weekly check runs/audits. Maintain files, journals, and reports. Performs basic accounting procedures. Participates in quality assessment and continuous quality improvement activities. Comply with all appropriate safety and infection control standards. Performs all job duties and responsibilities in a courteous and customer-focused manner according to the Hurley Family Standards of Behavior.Works under the supervision of an employee of higher grade who reviews work for accuracy and conformance with standard procedures.

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High School graduate and/or GED equivalent.

One (1) year of experience in responsible office work. (Completion of twelve (12) semester hours or eighteen (18) quarter hours in accounting/bookkeeping may substitute for the experience stated above.)

Working knowledge of office methods, procedures, and equipment including Microsoft Office applications (Outlook, Excel, Word), along with other modern computer skills, such as organizing, saving, opening, and searching multiple files.

Ability to demonstrate analytical and problem solving skills.

Ability to make arithmetical computations quickly and accurately.

Ability to prepare, maintain and retrieve records - hard copy and electronically.

Ability to access information from various vendor web sites

Ability to communicate effectively in verbal and written forms.

Ability to establish and maintain effective working relationships with Medical Center employees, vendors, and the general public.

NOTE: Trainees will progress to the classification of Accounts Payable Clerk, level 12, upon successful completion of six (6) months (1040 hours) of on-the-job training.

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1. Participates in daily Accounts Payable activities and services.


2. Prioritizes and batches materials (invoices, payment requests, and other forms for data entry).


3. Enters invoices for payment in a timely manner, recognizing payment terms and taking advantage of discounts when applicable.


4. Investigates and resolves issues and discrepancies by conferring with appropriate departments and vendors.


5. Verifies payment requests, audits support documents, and enters payment for contract employees, travel advances, and employee reimbursements. Creates, reconciles and releases batches as needed.


6. Participates in weekly accounts payable check run rotations.


7. Audits payments based on, invoices, reports or other sources. Maintains necessary records.


8. Sorts and prepares documents for imaging. Scans and verifies documents and indexes images.


9. Operates a variety of automated office equipment. Performs routine clerical functions such as answering telephone, opening mail, sorting, filing and scanning.


10. Participates in department and in-service meetings.


11. Performs other related duties as assigned. Utilizes new improvements and/or technology that relate to job assignment.